Authority, Duties, and Responsibilities

Dean

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; to perform, plan, direct, coordinate and supervise all necessary activities in accordance with the principles of effectiveness and efficiency to carry out education and training in line with the vision and mission of the Faculty.

DUTIES AND RESPONSIBILITIES

Perform the duties assigned in the Higher Education Law No. 2547:

Chair the Faculty Academic Board, Faculty Board, Faculty Administrative Board, and Faculty Disciplinary Board, and ensure the implementation of board decisions. Ensure coordination between faculty units to enable regular operation.
Determine the mission and vision of the Faculty; share this with all faculty employees and motivate them for its realization.
Ensure the preparation of the Faculty's analytical budget with justifications each year.
Ensure that assets are acquired and used effectively, economically, efficiently and legally; ensure that controls are carried out, that records are kept transparently through the property registration and control officer, and that the Management Account is submitted.
Prepare faculty staffing needs and submit them to the Rectorate.
Perform general supervision and oversight duties over the faculty units.
Ensure the establishment of a computerized information system in the Faculty.
Ensure the preparation and implementation of surveys necessary for the information system.
Ensure that education and training in the Faculty is conducted in an orderly manner.
Develop policies and strategies related to education-teaching and research.
Work to make the Faculty a continuously learning organization by organizing courses, seminars and conferences in areas needed by the administrative and academic staff of the Faculty.
Ensure that faculty evaluation and quality improvement activities are carried out in a regular manner.
Identify and resolve problems related to the education-teaching system of the Faculty, and refer them to higher authorities when necessary.
Follow rising values in education-teaching and ensure their implementation at the Faculty level.
Ensure the regular preparation and continuation of research projects in the Faculty.
Ensure that necessary work is done for the accreditation of programs in the Faculty.
Ensure the preparation of the Faculty's strategic plan. Ensure effective and efficient use of the Faculty's physical equipment and human resources.
Ensure that necessary security measures are taken in the Faculty campus.
Represent the Faculty at the highest level.
Report to the Rector on the general situation and functioning of the Faculty at the end of each academic year.
Perform other duties assigned by the Rector related to their field.
Ensure that activities in areas of duty and responsibility are carried out in accordance with the definitions and instructions of the existing internal control system.
Adhere to principles of economy.
Provide opportunities for subordinate personnel to gain the skills and experience that will enable them to do their jobs more efficiently, effectively and in accordance with a quality system.
Perform other duties assigned by the Rector.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.
Have the authority to represent Süleyman Demirel University.
Have signing authority.
Exercise spending authority.
Have the authority to assign work to managers and personnel under their command, to direct them, to control and correct the work they do, to warn when necessary, and to request information and reports.
Have the authority to punish, reward, provide references, provide training, change jobs, and grant leave to managers and personnel under their command.
Have the authority to evaluate and approve decisions regarding the selection of personnel to be hired by the institution.

IMMEDIATE SUPERVISOR

• Vice Rector

SUBORDINATE JOB TITLES

Vice Deans, Department Heads, Faculty Members, Faculty Secretary, Department Secretaries and Dean's Office Administrative Units

QUALIFICATIONS REQUIRED FOR THIS POSITION

1. Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547,

2. Have the level of work experience required by the position,

3. Have managerial qualities; know the requirements of administration and management,

4. Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Dean is responsible to the Rector of Süleyman Demirel University while performing all these written duties in accordance with laws and regulations.

Sources:

1. Higher Education Law No. 2547

Vice Dean - 1

JOB DESCRIPTION

DUTIES AND RESPONSIBILITIES

Responsible for fulfilling the duties of the Vice Dean specified in Article 16 of Law No. 2547.

They assist the Dean as primary aides in all management and administration of the unit. Assigned by the Dean:

• Education-Teaching Related Affairs

• International Affairs (Farabi - Erasmus)

• Bologna Coordination Program management

• Faculty Web Management

Other Duties Assigned by the Faculty Dean:

1. Prepare the strategic plan of the Faculty.

2. Develop policies and strategies related to education-teaching and research.

3. Prepare the presentations for the Academic General Assembly held each academic year.

4. Ensure the preparation of faculty regulations and directives when necessary.

5. Ensure the implementation of "Teaching Process Evaluation Surveys" for faculty members.

6. Ensure that course registrations are carried out in a regular manner at the beginning of each semester.

7. Prepare and implement surveys for students to evaluate the Faculty.

8. Organize class representative and faculty representative elections and chair the meetings to be held.

9. Monitor student numbers, success status, and keep statistics.

10. Carry out all kinds of scholarship procedures, chair commissions to be established.

11. Deal with the problems of students in disadvantaged groups.

12. Organize graduation ceremony related work.

13. Listen to student problems on behalf of the dean and work to resolve them.

14. Help students who want to benefit from the general operations of the Faculty's ERASMUS and FARABI programs.

15. Provide University introduction organization for orientation activities of new students in order to get to know the University more closely and to get information about the departments.

16. Ensure the preparation and regular operation of the Faculty's Web page.

17. Maintain relations with relevant Institutes.

18. Organize events such as conferences, panels, meetings, symposiums, seminars, dinners, trips, technical visits to be held by the Faculty.

19. Carry out the chairmanship of the Faculty Quality Commission and attend meetings.

20. Organize activities within the scope of Quality in the Faculty.

21. Organize Social Contribution Activities and attend meetings.

22. Organize Accreditation activities in the Faculty.

23. Comply with the ethical rules of the Faculty, participate in internal control activities,

24. Serve as the Internationalization Officer in the Educational-Teaching Processes of our Faculty.

25. Perform other tasks that the Dean will give related to the Dean's area of duty.

26. Vice Deans should be aware of and knowledgeable about the activities of the other assistant and should be able to show executive activity in this field of duty when necessary (in all cases where the Vice Dean is not on duty).

27. They have full authority in both administration and expenditure matters when the Dean is not present.

28. Responsible to the Dean for the fulfillment of the above-mentioned duties.

AUTHORITIES

• Have the authority to perform the duties and responsibilities stated above.

• Be able to use the necessary tools and equipment for the realization of activities.

• Have the authority to represent Süleyman Demirel University.

• Have signing authority.

• Exercise spending authority.

• Have the authority to assign work to managers and personnel under their command, to direct them, to control and correct the work they do, to warn when necessary, and to request information and reports.

IMMEDIATE SUPERVISOR

Dean

SUBORDINATE JOB TITLES

Department Heads, Faculty Members, Faculty Secretary, Department Secretaries and Dean's Office Administrative Units

QUALIFICATIONS REQUIRED FOR THIS POSITION

1. Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547,

2. Have the level of work experience required by the position,

3. Have managerial qualities; know the requirements of administration and management,

4. Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Vice Dean is responsible to the Dean while performing all these written duties in accordance with laws and regulations.

Sources:

1. Higher Education Law No. 2547

Vice Dean - 2

JOB DESCRIPTION

DUTIES AND RESPONSIBILITIES

Responsible for fulfilling the duties of the Vice Dean specified in Article 16 of Law No. 2547.

They assist the Dean as primary aides in all management and administration of the unit. Assigned by the Dean:

Education-Teaching Related Affairs
Student Affairs
Following Faculty Board Meetings, Following Faculty Administrative Board Meetings

Other Duties Assigned by the Faculty Dean:

Review documents to be submitted to education-teaching related boards.
Ensure the preparation of faculty regulations and directives when necessary.
Plan work related to course plans, classroom distribution, exam schedules, and chair the groups to be formed for these tasks.
Supervise the monitoring of classes, timely conduct of exams, and effective use of classrooms.
Check course assignments, identify teaching staff to be requested from outside the faculty, and inform the dean about this.
Ensure that course registrations are carried out in a regular manner at the beginning of each semester.
Provide University introduction organization for orientation activities of new students to get to know the University more closely and to get information about the departments.
Perform and follow up work related to horizontal transfer, vertical transfer, double major, international student admission.
Supervise student reports and leave related processes.
Monitor student numbers, success status, and keep statistics.
Carry out all kinds of scholarship procedures, chair commissions to be established.
Supervise all kinds of activities to be organized by student clubs and students.
Review requests from clubs for posters, equipment, halls, etc.
Listen to student problems on behalf of the dean and work to resolve them.
Coordinate the general student internship processes of the Faculty.
Deal with the problems of students in disadvantaged groups.
Deal with the problems of foreign students and students with disabilities.
Organize graduation ceremony related work.
Organize events such as conferences, panels, meetings, symposiums, seminars, dinners, trips, technical visits to be held by the Faculty.
Comply with the ethical rules of the Faculty, participate in internal control activities,
Perform other tasks that the Dean will give related to the Dean's area of duty.
Vice Deans should be aware of and knowledgeable about the activities of the other assistant and should be able to show executive activity in this field of duty when necessary (in all cases where the Vice Dean is not on duty).
They have full authority in both administration and expenditure matters when the Dean is not present.
Responsible to the Dean for the fulfillment of the above-mentioned duties.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.
Have the authority to represent Süleyman Demirel University.
Have signing authority.
Exercise spending authority.
Have the authority to assign work to managers and personnel under their command, to direct them, to control and correct the work they do, to warn when necessary, and to request information and reports.

IMMEDIATE SUPERVISOR

Dean

SUBORDINATE JOB TITLES

Department Heads, Faculty Members, Faculty Secretary, Department Secretaries, Dean's Office

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547,
Have the level of work experience required by the position,
Have managerial qualities; know the requirements of administration and management,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Vice Dean is responsible to the Dean while performing all these written duties in accordance with laws and regulations.

Sources:

Higher Education Law No. 2547

Faculty Secretary

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; to organize administrative and academic affairs with responsibility to the Dean and Vice Deans in order to carry out all necessary activities for education and training in line with the faculty's vision and mission in accordance with the principles of effectiveness and efficiency.

DUTIES AND RESPONSIBILITIES

The Faculty Secretary is responsible for the execution of the administrative services of the faculty, reporting to the Dean in accordance with paragraph (b) of Article 51 of the Higher Education Law No. 2547.

1. To plan, coordinate and supervise the healthy, orderly and harmonious execution of matters within the scope of duty of the Faculty Secretariat in accordance with the relevant legislation,

2. To prepare the agenda of the Academic General Assembly, Faculty Board, Faculty Administrative Board and Faculty Disciplinary Board in line with the Dean's instructions and ensure notification to the concerned parties, to act as rapporteur to the boards

3. To prepare the fiscal year budget of the faculty and ensure the best use of the budget.

4. To ensure the execution of internal and external correspondence.

5. To take necessary security measures in the faculty campus.

6. To ensure the maintenance of heating, lighting, cleaning, maintenance and repair services of all buildings belonging to the faculty and to take security measures.

7. To ensure the procurement of goods and services needed by the faculty.

8. To participate in the arrangement and distribution of work rooms,

9. To ensure the execution of cleaning services and make necessary controls.

10. To act in accordance with the principles of saving, to ensure the efficient and economic use of resources.

11. To provide the teaching materials needed by the faculty members, to have them maintained and repaired.

12. To ensure that the records of the assets belonging to the faculty are kept, the entry and exit operations are carried out in the system, and the vehicles and equipment within the faculty are kept ready for service at all times.

13. To organize ceremonies organized by the faculty.

14. To follow the legislation concerning the activities of the Faculty Secretariat.

15. To follow the implementation and payments related to personnel rights.

16. To participate in and supervise civil defense work.

17. To ensure the follow-up of the examination procedures for academic staff to be recruited to the faculty and the communication of the results to the Rectorate. To ensure that necessary reminders are made for the extension of the term of office of academic staff.

18. To coordinate services related to student affairs.

19. To coordinate operations related to personnel affairs.

20. To supervise subordinate personnel, to ensure that personnel comply with the dress code regulation and attend to duty, to supervise the work of personnel.

21. To ensure coordination among the units/personnel of the Faculty Secretariat, to ensure that the units/personnel work in cooperation and harmony, and to solve problems that arise,

22. To inform superiors about work related to their duties.

23. To produce projects for the efficient operation of faculty units/personnel.

24. To initiate disciplinary investigations for their personnel when required by the legislation.

25. To ensure the preparation of the annual activity report for the work.

26. To comply with the ethical rules of the faculty, to participate in internal control activities,

27. To perform other duties deemed appropriate by the Dean and Vice Deans.

AUTHORITIES

· Have the authority to perform the duties and responsibilities stated above.

· Be able to use the necessary tools and equipment for the realization of activities.

· Have the authority to represent Süleyman Demirel University.

· Have signing authority.

IMMEDIATE SUPERVISOR

Dean and Vice Dean

SUBORDINATE JOB TITLES

Department Secretaries and Dean's Office

QUALIFICATIONS REQUIRED FOR THIS POSITION

· Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547,

· Have the level of work experience required by the position,

· Have managerial qualities; know the requirements of administration and management,

· Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Faculty Secretary is responsible to the Faculty Dean and assistants while performing all these written duties in accordance with laws and regulations.

Sources:

1. Higher Education Law No. 2547

2. Civil Servants Law No. 657

3. Decree-Law on the Administrative Organization of Higher Education Institutions and Higher Education Institutions

Faculty Board

JOB DESCRIPTION

The Faculty Board is chaired by the Dean and consists of the Heads of the Departments affiliated to the Faculty, the Directors of Institutes and Schools affiliated to the Faculty, if any, and three professors elected by the professors in the Faculty for three years, two associate professors elected by the associate professors, and one assistant professor elected by the assistant professors. The Faculty Board normally meets at the beginning and end of each semester. The Dean convenes the Faculty Board when deemed necessary.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the Faculty Board are specified in paragraph (b) of Article 17 of the Higher Education Law No. 2547.

DUTIES

The faculty board is an academic body and performs the following duties:

To decide on the educational - teaching, scientific research and publication activities of the faculty and the principles, plans, programs and academic calendar related to these activities,
To elect members to the faculty administrative board,
To perform other duties given by this law and regulations.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.
Have the authority to represent Süleyman Demirel University.

IMMEDIATE SUPERVISOR

Dean's Office

RESPONSIBILITY

The Faculty Board is responsible to the Faculty Dean and assistants while performing all these written duties in accordance with laws and regulations.

Sources:

Higher Education Law No. 2547

Faculty Administrative Board

JOB DESCRIPTION

The Faculty Administrative Board consists of the Dean as the Chair, three professors, two associate professors and one assistant professor elected by the Faculty Board for three years. The Faculty Administrative Board meets upon the call of the Dean. When deemed necessary, the Administrative Board may establish temporary working groups, education-training coordinatorships and determine their duties.

DUTIES AND RESPONSIBILITIES

The Faculty Administrative Board is an organ that assists the Dean in administrative activities, and its duties and responsibilities are specified in paragraph (b) of Article 18 of the Higher Education Law No. 2547.

The faculty administrative board is an organ that assists the dean in administrative activities and performs the following duties:

To assist the dean in implementing the principles determined by the faculty board's decisions,
To ensure the implementation of the educational - teaching plans and programs and academic calendar of the faculty,
To prepare the investment, program and budget draft of the faculty,
To make decisions on all matters related to faculty administration brought by the dean,
To decide on the admission of students, course adaptations and dismissals, and on transactions related to education - teaching and exams,
To perform other duties given by this law.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.
Have the authority to represent Süleyman Demirel University.

IMMEDIATE SUPERVISOR

Dean's Office

RESPONSIBILITY

The Faculty Administrative Board is responsible to the Faculty Dean and assistants while performing all these written duties in accordance with laws and regulations.

Sources:

Higher Education Law No. 2547

Department Head

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; to perform administrative and academic affairs within the department in line with the faculty's vision and mission in order to carry out all necessary activities for education and training in accordance with the principles of effectiveness and efficiency.

DUTIES AND RESPONSIBILITIES

The duties of Department Heads are specified in Article 21 of Law No. 2547.

The department is managed by the department head.
The department head designates one of the department head assistants or one of the department faculty members as deputy for periods when they cannot be on duty.
In case of absence for more than six months for any reason, a new department head is elected and appointed in the same way to complete the remaining term.
The department head is responsible for the education - teaching and research at all levels of the department and for the orderly and efficient conduct of all activities related to the department.
Chairs the Department Board and Department Academic Board.
Reports the needs and requests of the department to the Dean's Office in writing.
Ensures that all correspondence between the Dean's Office and the Department is carried out in a healthy manner.
Ensures coordination between the Division Heads affiliated to the Department.
Ensures a balanced distribution of courses among faculty members in the department.
Ensures that education-teaching in the department is carried out in an orderly manner.
Identifies education-teaching related problems of the department and reports them to the Dean's Office.
Conducts the department's evaluation and quality improvement activities and submits reports to the Dean's Office.
Conducts accreditation activities for programs affiliated to the department.
Works to create a communication environment among faculty members in the department for the purpose of efficient and effective realization of education-teaching and scientific research.
Ensures the regular preparation and continuation of research projects of the department.
Conducts the department's evaluation and quality improvement activities.
Ensures the determination of the output competencies of the department
Prepares the self-assessment report of the department.
Prepares the strategic plan of the department.
Performs necessary work for the accreditation of the division.
Prepares annual reports of the department's evaluation and quality improvement activities and submits them to the Department Head.
Provides necessary information about the department for the Faculty Academic General Assembly.
Ensures that course registrations are carried out properly at the beginning of each semester.
Takes close interest in the educational-teaching problems of department students.
Ensures that student-faculty member relations in the department are conducted in a regular and healthy manner in line with the goals of education-teaching.
Holds meetings with advisors to ensure course registrations can be done in an orderly manner.
Ensures the implementation of undergraduate education-teaching and examination regulations and directives.
Ensures that faculty members conduct their courses regularly.
Ensures the planning and execution of the department's ERASMUS/FARABI programs.
Complies with the ethical rules of the faculty, participates in internal control activities,
Performs other duties the Dean's Office will assign related to its area of duty.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.
Have the authority to represent Süleyman Demirel University.
Have signing authority.
Have the authority to assign work to managers and personnel under their command, to direct them, to control and correct the work they do, to warn when necessary, and to request information and reports.

IMMEDIATE SUPERVISOR

Vice Dean

SUBORDINATE JOB TITLES

Faculty Members, Department Secretaries

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547;

The department head is appointed for three years by the dean in faculties among the professors of the department who receive monthly salary, if there are none, then among associate professors, and if there are no associate professors, then among assistant professors; in schools affiliated to a faculty, by the dean upon the recommendation of the director; in schools affiliated to the rectorate, by the rector upon the recommendation of the director. The head whose term has expired may be reappointed.
Have the level of work experience required by the position,
Have managerial qualities; know the requirements of administration and management,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Department head is responsible to the Dean and Vice Deans while performing all these written duties in accordance with laws and regulations.

Sources:

Higher Education Law No. 2547

Division Head

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; to perform division-related tasks in order to carry out all necessary activities for education and training in line with the faculty's vision and mission in accordance with the principles of effectiveness and efficiency.

DUTIES AND RESPONSIBILITIES

Chairs the Division and Academic Board meetings and executes board decisions.
Ensures coordination among faculty members in the division.
Makes a balanced and reasonable distribution of courses among faculty members in the division.
Ensures healthy execution of all correspondence between the Department Head and the division.
Performs general supervision and oversight duties in the division.
Ensures that education-teaching in the division is carried out in an orderly manner.
Identifies education-teaching related problems of the division and reports them to the Department Head.
Ensures that student-faculty member relations in the Division are conducted in a regular and healthy manner in line with the goals of education-teaching.
Works to create an appropriate communication environment among faculty members in the Division for the purpose of efficient and effective realization of education-teaching and scientific research.
Ensures the regular preparation and continuation of research projects in the Division.
Conducts division's evaluation and quality improvement activities.
Ensures the determination of the output competencies of the division
Prepares the self-assessment report of the division.
Prepares the strategic plan of the division.
Performs necessary work for the accreditation of the division.
Prepares annual reports of the division's evaluation and quality improvement activities and submits them to the Department Head.
Provides necessary information about the division for the Faculty Academic General Assembly.
Prepares seminar programs of the Division for each educational-teaching semester and submits them to the Department Head.
Ensures that course registrations are carried out properly at the beginning of each semester
Holds meetings with advisors to ensure course registrations can be done in an orderly manner.
Ensures the implementation of the advisory directive.
Ensures that the course teaching programs to be prepared by faculty members are announced on the internet and announced to students.
Ensures that faculty members conduct their courses regularly.
Ensures the planning and execution of ERASMUS and FARABI programs.
Complies with the ethical rules of the faculty, participates in internal control activities,
Performs other duties that the Dean's Office will assign related to its area of duty.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Department Head Assistant

SUBORDINATE JOB TITLES

Faculty Members, Department Secretaries

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547;
Have the level of work experience required by the position,
Have managerial qualities; know the requirements of administration and management,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Division head is responsible to the department head while performing all these written duties in accordance with laws and regulations.

Sources:

Higher Education Law No. 2547

Department Head Assistants

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; the department head may appoint at most two faculty members from the department as head assistants. The department head may change assistants when deemed necessary. When the term of the department head ends, the term of the assistants also ends.

Department head assistants are faculty members who assist the department head in fulfilling their duties and are not hierarchical superiors of faculty members working in the unit. Department head assistants act as hierarchical superiors of faculty members working in the unit when they are acting as deputies for the department head.

DUTIES AND RESPONSIBILITIES

To act in accordance with the aims and principles specified in Articles 4 and 5 of the Higher Education Law,
To plan the staff and faculty member needs of the Department and submit them to the Department Head,
To ensure the balanced distribution of courses,
To ensure that course plans and course contents are updated and harmonized with other universities,
To participate in department boards,
To plan the organization of national and international congresses in the scientific field,
To prepare the department's course and exam schedules, to supervise their implementation,
To ensure the opening of master's and doctoral programs to train academic staff for the department and division,
To establish assistance and solidarity among faculty members,
To initiate preparations for extending the term of office of faculty members,
To ensure the efficient, effective and economic use of resources,
To monitor the attendance and success status of students,
To evaluate the status of students who are on report or on leave,
To carry out work related to graduation theses and postgraduate theses,
To perform mandatory annual work such as preparing the activity report, strategic plan, performance criteria of the department and to submit the prepared report to the dean's office,
To coordinate work related to ERASMUS and FARABI programs,
To take care of the problems of disabled and foreign students,
To ensure that additional course payment documents reach the dean's office on time,
To attend to the needs of the department,
To ensure the determination and balanced distribution of undergraduate and graduate thesis advisories to faculty members, to prepare course and exam schedules,
To conduct student council elections,
To ensure the updating of the department's WEB page,
To ensure the formation and monitor postgraduate thesis juries,
To monitor leave and assignment requests of faculty members,
To improve student advisory services, arrange meeting hours with students, listen to their problems,
To organize seminars within the department,
To comply with the ethical rules of the faculty, to support internal control activities,
To perform other duties assigned by the Dean, Vice Dean and Department Head.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Department Head

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547;
Have the level of work experience required by the position,
Have managerial qualities; know the requirements of administration and management,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Division head is responsible to the department head while performing all these written duties in accordance with laws and regulations.

Sources

Higher Education Law No. 2547

Faculty Member

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; to perform all necessary activities in accordance with the principles of effectiveness and efficiency to carry out education and training in line with the vision and mission of our Faculty.

DUTIES AND RESPONSIBILITIES

To act in accordance with the aims and principles specified in Articles 4 and 5 of the Higher Education Law,
To participate in scientific and academic activities within the Faculty.
To provide information and documents requested by the Faculty for courses and laboratories for which they are responsible.
To participate in the preparation and planning of course contents
To ensure the complete execution of course programs.
To participate in student advisory services, to help students adapt to the department and environment.
To obtain necessary permissions from the department head in a timely manner for changes to be made in the courses and laboratories for which they are responsible.
To perform other duties specified in the Higher Education Law and Regulations.
To continuously improve oneself; to improve foreign language and academic knowledge level and intellectual equipment; to organize extra-curricular university activities and contribute to organized activities; to undertake social responsibility projects, to strive to be a leader to society and beneficial to students.
To attend meetings envisaged by the department head, to support activities,
To conduct scientific research and publications,
To support the organization of national and international congresses in the scientific field,
To hold meetings among faculty members teaching the same course to ensure equality in topics to be covered in classes and questions to be asked,
To ensure the efficient, effective and economic use of resources,
To monitor the attendance and success status of students,
To support the educational-teaching activities, strategic plan, performance criteria work of the department,
To participate in work related to ERASMUS and FARABI programs,
To take care of the problems of disabled and foreign students,
To deliver the forms that form the basis for additional course payments to the accrual unit in a timely and complete manner,
To assist those concerned in the use and protection of classrooms,
To investigate the reasons for absenteeism and failure of students participating in undergraduate, master's and doctoral programs, to report the results to the Department Head,
To submit a list of annual academic activities to the Department Head,
To comply with the ethical rules of the faculty, to support internal control activities,
To perform other duties assigned by the Division Head, Department Head and Dean.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Dean's Office, Department Head

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Faculty Member is responsible to the Faculty Department Heads while performing all these written duties in accordance with laws and regulations.

Sources:

Higher Education Law No. 2547

Lecturer

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; a Lecturer is a teaching staff member responsible for giving lectures and conducting practical applications. Individuals recognized for their work and achievements in their areas of expertise may be appointed temporarily or on an hourly basis for courses where there are no appointed faculty members pursuant to the relevant law, or for education-teaching and applications of any course that require special knowledge and expertise in universities and affiliated units.

DUTIES AND RESPONSIBILITIES

To use all available potential to work towards the goals and objectives of the Faculty and its department.
To perform the activities specified as their responsibility within the Faculty.
To provide information and documents requested by the dean's office for courses and laboratories for which they are responsible.
To perform other duties specified in the Higher Education Law and Regulations.
To fulfill advisory duties and courses with loyalty to the Higher Education legislation and the ideal of a modern/developed country in the best way.
To continuously improve oneself; to improve foreign language and academic knowledge level and intellectual equipment; to organize extra-curricular university activities and contribute to organized activities; to undertake social responsibility projects, to strive to be a leader to society and beneficial to students.
To comply with the ethical rules of the faculty, to participate in internal control activities,
To perform duties assigned by the Dean's Office and Department Head.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Department Head, Program Director

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Lecturer is responsible to the Faculty Department Heads while performing all these written duties in accordance with laws and regulations.

Sources:

Higher Education Law No. 2547

Research Assistant

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; Research assistants work as teaching assistants who assist in research, examination and experiments conducted at higher education institutions and perform other related duties assigned by authorized bodies.

DUTIES AND RESPONSIBILITIES

To act in accordance with the aims and principles specified in Articles 4 and 5 of the Higher Education Law and the job description specified in Article 33.
To be present and assist in scientific research and activities.
To perform duties related to graduation ceremony and orientation program.
To lead student groups representing the Faculty in sports festivals.
To participate in the preparation of course and exam schedules.
To assist faculty members in student advisory services.
To perform duties in commissions existing in the department.
To attend appropriate meetings and representations.
To engage in scientific research and activities, to make publications.
To participate in master's and doctoral programs to pursue an academic career.
To ensure the efficient, effective and economic use of resources.
To support the mandatory annual work such as educational-teaching activities, strategic plan, performance criteria of the department.
To comply with the ethical rules of the faculty, to support internal control activities.
To perform other duties assigned by the Division Head, Department Head and Dean.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Department Head, Program Director

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

Research Assistants are responsible to the Faculty Department Heads and Division Heads while performing all these written duties in accordance with laws and regulations.

Sources:

Higher Education Law No. 2547

Dean's Secretary

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; to handle the Dean's meetings, receptions and other affairs for the efficient and effective execution of all necessary activities of the Faculty.

DUTIES AND RESPONSIBILITIES

Conducts the Dean's meeting and reception services in line with contemporary communication principles.
Facilitates the Dean's internal and external telephone communications.
Ensures communication between the Dean and all official institutions and units.
Takes note of visitors who come when the Dean is absent and communicates them to the Dean.
Organizes the Dean's internal and external appointment requests.
Ensures that documents coming to the Dean's Office from units are signed by senior managers and sent to the relevant units.
Complies with the ethical rules of the faculty, participates in internal control activities,
Performs other duties related to the Dean's Office's area of duty.
Performs other duties and transactions assigned by the superior manager/managers to whom they are attached,

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Dean's Office

RESPONSIBILITY

Responsible to the Dean's Office and the Faculty Secretary for the fulfillment of the duties specified above.

Sources:

Higher Education Law No. 2547

Purchasing and Accounting Unit

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; the Purchasing Officer is responsible for ensuring the purchase of necessary goods and services in accordance with laws and regulations in the Faculty's field of activity.

The Accounting Officer is responsible for preparing documents related to salary, additional course and other payments of the Faculty and conducting correspondence.

DUTIES AND RESPONSIBILITIES

Salary and Social Security Transactions of Academic and Administrative Personnel
Foreign Personnel Salary and Withholding Tax Return Transactions
DOSAP Researcher Salary and Withholding Tax Return Transactions
Academic Personnel Additional Course and Exam Payment Transactions
Additional Course Fee Payment Transactions for Personnel Teaching from Outside the Faculty
Summer School Fee Payment Transactions
Domestic and international assignment travel allowance and per diem payment transactions,
Conducting transactions related to the payment of Academic Jury Membership fees,
Purchasing transactions to be made from the Faculty budget,
Administrative Personnel Clothing Allowance Payment Transactions
Following the Work and Transactions of Intern Students
Revolving Fund Transactions
Ensuring that all kinds of payments are made in accordance with laws and regulations,
Preventing erroneous payments to personnel who have left the job, started the job, are on leave, on report or contracted by checking their SGK inquiry,
Checking the documents that departments or faculty members should provide regarding additional course payments,
Performing archiving studies related to all work and transactions,
Carrying out undue and deficient payment transactions identified within the scope of the Court of Accounts audits conducted each year,
Acting in accordance with the provisions of the Personal Data Protection Law,
Taking care to ensure that correspondence is brief, understandable and error-free,
Mastering the legislation related to their area of responsibility and following current legislation, tracking changes,
Organizing documents in accordance with regulations,
Complying with the ethical rules of the faculty, supporting internal control activities
Being responsible for the efficient and economic use of goods and materials assigned to them
Being responsible to superiors for the complete and timely fulfillment of their duties.
Complying with Institutional Quality Policies
Performing transactions according to the job description of the personnel for whom they are acting as a substitute.
Making suggestions to a superior regarding changes to the working order of their unit.
Adhering to working hours and complying with the dress code regulation
Performing other duties assigned by the Faculty Secretary.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Faculty Secretary

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Purchasing and accounting officers are responsible to the Dean, Vice Deans and Faculty Secretary while performing all these written duties in accordance with laws and regulations.

Sources:

Civil Servants Law No. 657

Movable Property / Registration Control Unit

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; the Movable Property and Registration Control Officer is responsible for acting in accordance with relevant laws and regulations regarding the registration, preservation, distribution within the institution, export or transfer to other institutions and organizations, and deregistration of Faculty property.

DUTIES AND RESPONSIBILITIES

Performing entry and exit procedures for all kinds of materials in accordance with instructions,
Carrying out the procedures for fixtures and consumable materials acquired by the institution in accordance with instructions,
Conducting Durable Movable Property Assignment Procedures,
Making plans and programs regarding Working Principles,
Examining the needs lists requested by the units and the warehouse stocks,
Preparing the movable transaction slip and inspection report for materials purchased by the purchasing unit.
Properly recording materials obtained from university units and notifying the Strategy Development Department about materials registered as donations.
Preparing a consumption material reduction list quarterly and notifying the Strategy Development Department.
Performing unit filing operations, ensuring the delivery of materials to be transferred to the archive,
Performing conformity approval operations,
Performing Material Counting Operations in accordance with directives within the periods specified in regulations,
Classifying and filing documents and transferring them to the unit archive at the end of the fiscal year,
Preparing counting report, movable counting and inventory report, spending unit movable management account statement, etc. at the end of the fiscal year.
Making necessary correspondence with other units of the university regarding maintenance-repair and material requests to solve identified problems.
Performing unit filing operations, ensuring the delivery of materials to be transferred to the archive,
Deregistering materials owned by the faculty that have completed their useful life and cannot be repaired, by forming a commission by the relevant persons
Recording movable property acquired from projects being jointly conducted by academic personnel outside the institution, performing transfer approval procedures for materials acquired through projects
Distributing durable movable property for use against a fixture slip, preparing and updating assignment lists
Performing deregistration for cases such as loss, shrinkage, theft, transfer, etc., conducting procedures related to materials designated as scrap
Performing end-of-year final movable accounts and preparing reports to be sent to the Dean's Office
Determining the value of movable property that comes to the faculty through transfer or donation and whose value is not known, and performing procedures to gain them as assets
Performing procedures related to having those at fault pay for broken and/or lost fixtures/equipment
Requesting cleaning, stationery, stamp, nameplate, toner and similar materials needed by our Faculty from the University's central warehouse through the request-tracking system and distributing them
Collaborating with other units within the institution for property transactions when necessary
Informing the Faculty Secretary about undone property tasks and their reasons
Organizing documents in accordance with regulations,
Acting in accordance with the provisions of the Personal Data Protection Law,
Taking care to ensure that correspondence is brief, understandable and error-free,
Mastering the legislation related to their area of responsibility and following current legislation, tracking changes,
Organizing documents in accordance with regulations,
Complying with the ethical rules of the faculty, supporting internal control activities
Being responsible for the efficient and economic use of goods and materials assigned to them
Being responsible to superiors for the complete and timely fulfillment of their duties.
Complying with Institutional Quality Policies
Performing transactions according to the job description of the personnel for whom they are acting as a substitute.
Making suggestions to a superior regarding changes to the working order of their unit.
Adhering to working hours and complying with the dress code regulation
Performing other duties assigned by the Faculty Secretary.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Faculty Secretary

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Department Secretary is responsible to the Dean, Vice Deans, Department Heads and Faculty Secretary while performing all these written duties in accordance with laws and regulations.

Sources:

Civil Servants Law No. 657

Correspondence Unit

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; the Correspondence Officer is responsible for performing duties given within the scope of the service area of the unit in which they are employed, within the framework of laws, statutes, regulations and other legislation provisions.

DUTIES AND RESPONSIBILITIES

Preparing the agendas of faculty boards (Faculty Board, Faculty Administrative Board, Disciplinary Board and Academic General Board) one day in advance, writing the decisions taken, ensuring they are signed and distributing them to the relevant units,
Preparing correspondence in accordance with the "Regulation on Principles and Procedures to be Applied in Official Correspondence",
Ensuring that incoming-outgoing documents are checked on time, on a daily basis through the system, and correctly recorded, informing the supervisor and delivering the documents to the relevant offices completely,
Ensuring that outgoing documents prepared by faculty units reach the relevant places in a timely manner,
Executing the requirements of documents related to administrative affairs assigned to them.
Taking correct and complete delivery of documents from other units.
Receiving and distributing all kinds of postal documents of the faculty's academic and administrative personnel,
Ensuring that internal and external postal operations are carried out regularly every day,
Protecting all kinds of information and documents belonging to the Dean's Office, preventing them from falling into the hands of irrelevant persons,
Working in harmony with other units for work efficiency and peace,
Keeping statistical information about the faculty,
Taking care to ensure that correspondence is brief, understandable and error-free,
Checking and receiving documents from units, returning erroneous ones,
Monitoring changes in laws and regulations,
Following up on time-sensitive documents,
Organizing documents in accordance with regulations,
Preserving a copy of documents sent to higher authorities, other institutions and organizations,
Acting in accordance with the provisions of the Personal Data Protection Law,
Mastering the legislation related to their area of responsibility and following current legislation, tracking changes,
Organizing documents in accordance with regulations,
Complying with the ethical rules of the faculty, supporting internal control activities
Being responsible for the efficient and economic use of goods and materials assigned to them
Being responsible to superiors for the complete and timely fulfillment of their duties.
Complying with Institutional Quality Policies
Performing transactions according to the job description of the personnel for whom they are acting as a substitute.
Making suggestions to a superior regarding changes to the working order of their unit.
Complying with the dress code regulation,
Adhering to working hours
Performing other duties assigned by the Faculty Secretary.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Faculty Secretary

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Correspondence officer is responsible to the Dean, Vice Deans and Faculty Secretary while performing all these written duties in accordance with laws and regulations.

Sources:

Civil Servants Law No. 657

Personnel Unit

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; the Personnel Unit Officer is responsible for preparing incoming and outgoing documents, conducting faculty internal and external correspondence and organizing personnel files.

DUTIES AND RESPONSIBILITIES

Conducting intra-unit and inter-unit correspondence
Following all kinds of personnel movements of academic and administrative personnel (open and fixed-term appointments, resignation, retirement, death, transfer by appointment, leave and report, etc.) and conducting necessary operations
Conducting operations related to cadre, passport, property declaration, institution identity, e-signature, work and service certificate, etc. for academic and administrative personnel.
Keeping information about cadres, preparing decrees for assistant service personnel who need to advance in grade or degree, following changes in transfer, appointment and resignation,
Performing necessary operations in the Social Security Institution activation system for personnel who start and leave work
Performing operations related to term of office, promotion dates and military service of academic personnel
Following the registry correspondence of academic and administrative personnel.
Preparing returning to duty documents for academic and administrative personnel after leave/assignment/report,
Informing the accrual office about personnel who are assigned, report, take leave or depart
Conducting all domestic and international assignment correspondence.
Performing and following examination and jury procedures related to faculty member recruitment.
Performing operations for faculty members coming with ÖYP cadre
Conducting compulsory service correspondence
Following appointment procedures of faculty members in Departments and Divisions and ensuring correspondence.
Conducting correspondence related to the election of members to unit boards (Faculty Board, Faculty Administrative Board and Senator)
Following the term of office of the Faculty's Dean, Vice Deans, Department Heads, Department Head Assistants and Division Heads
Conducting correspondence for the Dean, Department Heads and Faculty Secretary's deputyship
Performing retirement operations of academic and administrative personnel
Following disciplinary investigations of academic and administrative personnel in confidence and conducting correspondence
Following administrative personnel cadres and conducting correspondence
Performing adjustment procedures for academic and administrative personnel.
Ensuring that all personnel lists are kept up to date.
Working in harmony with other units for work efficiency and peace,
Keeping statistical information about the faculty,
Following time-sensitive documents, taking care to ensure that correspondence is brief, understandable and error-free,
Performing archiving studies related to all work and transactions,
Mastering the legislation related to their area of responsibility and following current legislation, tracking changes,
Organizing documents in accordance with regulations,
Acting in accordance with the provisions of the Personal Data Protection Law,
Complying with the ethical rules of the faculty, supporting internal control activities
Being responsible for the efficient and economic use of goods and materials assigned to them
Being responsible to superiors for the complete and timely fulfillment of their duties.
Complying with Institutional Quality Policies
Performing transactions according to the job description of the personnel for whom they are acting as a substitute.
Making suggestions to a superior regarding changes to the working order of their unit.
Complying with the dress code regulation,
Adhering to working hours and ensuring that office personnel adhere to working hours.
Performing other duties assigned by the Faculty Secretary.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Faculty Secretary

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Personnel Unit Officer is responsible to the Dean, Vice Deans and Faculty Secretary while performing all these written duties in accordance with laws and regulations.

Sources:

Civil Servants Law No. 657

Student Affairs Unit

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; the Student Affairs Officer is responsible for performing duties given within the scope of the service area of the unit in which they are employed, within the framework of laws, statutes, regulations and other legislation provisions.

DUTIES AND RESPONSIBILITIES

Performing first registration procedures for students newly registered to the Faculty,
Preparing student certificate, transcript and military service document and conducting postal affairs,
Conducting registration freezing procedures,
Conducting procedures for students who withdraw their registration by their own request,
Conducting student scholarship and meal assistance procedures,
Conducting student disciplinary procedures,
Conducting horizontal transfer and vertical transfer registration procedures,
Calculating success rates,
Correspondence procedures, filing and archiving documents,
Resolving problems that may occur in the Student Information System by consulting with the Information Technologies Department,
Conducting incoming-outgoing student procedures related to programs such as Erasmus, Farabi and Mevlana,
Preparing for student representative elections,
Making announcements related to students,
Preparing annual statistical information,
Recording grades from exam lists to student records and archiving exam lists,
Graduation and clearance procedures as well as preparing graduation certificates,
Filling in information related to the Prime Ministry and education loans and sending them to the relevant units,
Making course assignments,
Performing procedures for part-time working students,
Preparing student decisions to be deemed appropriate by the Faculty Administrative Board.
Acting in accordance with the provisions of the Personal Data Protection Law,
Taking care to ensure that correspondence is brief, understandable and error-free,
Mastering the legislation related to their area of responsibility and following current legislation, tracking changes,
Organizing documents in accordance with regulations,
Complying with the ethical rules of the faculty, supporting internal control activities
Being responsible for the efficient and economic use of goods and materials assigned to them
Being responsible to superiors for the complete and timely fulfillment of their duties.
Complying with Institutional Quality Policies
Performing transactions according to the job description of the personnel for whom they are acting as a substitute.
Making suggestions to a superior regarding changes to the working order of their unit.
Complying with the dress code regulation
Adhering to working hours and ensuring that office personnel adhere to working hours.
Performing other duties assigned by the Faculty Secretary.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Faculty Secretary

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Student affairs officer is responsible to the Dean, Vice Deans and Faculty Secretary while performing all these written duties in accordance with laws and regulations.

Sources:

Civil Servants Law No. 657

Technician / Technical Staff

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; Technicians and Technical Staff undertake the duties of fixing technical failures that occur in faculty buildings and participating in and supervising maintenance and repair work.

DUTIES AND RESPONSIBILITIES

Making small-scale repairs to electricity, water, doors, windows, machinery equipment, etc. that occur in buildings belonging to the faculty, informing the relevant people about those that cannot be repaired to ensure they are fixed,
Developing plans for the protection, order and organization of the building, ensuring their implementation with the approval of the relevant authorities,
Ensuring that the building is kept continuously ready for education-teaching,
Assisting the administration regarding materials to be purchased for building maintenance repairs and machinery, equipment,
Making repairs that occur in work rooms according to the work plan in sequence as soon as possible,
Contributing to the economic use and layout plan of the building,
Closely following technology, informing the relevant people about innovations,
Assisting with printing and photocopying operations if needed,
Complying with the ethical rules of the faculty, supporting internal control activities
Using faculty assets and resources efficiently and economically,
Avoiding wastefulness, adhering to confidentiality,
Adhering to working hours and complying with the dress code regulation
Knowing that they have sensitive and risky duties and acting accordingly,
Performing other duties assigned by the Faculty Secretary.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Faculty Secretary

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

Technicians and Technical Staff are responsible to the Dean, Vice Deans and Faculty Secretary while performing all these written duties in accordance with laws and regulations.

Sources:

Civil Servants Law No. 657

Department Secretary

JOB DESCRIPTION

In accordance with the goals and principles determined by the senior management of Süleyman Demirel University; the Department Secretary is responsible for conducting official correspondence related to the Department.

DUTIES AND RESPONSIBILITIES

Conducting and following general correspondence related to the department, arranging daily, monthly and annual work flows for tasks being carried out in the department secretariat to be done on time and correctly,
Implementing decisions taken in the Department Board.
Writing department-related board calls and decisions properly and notifying the concerned parties.
Notifying course assignment lists to student affairs,
Making student advisor appointments before each academic year begins,
Submitting courses that new students have previously passed to the course's faculty members for examination and ensuring that adaptation decisions are taken and submitted to the administrative board and conducting related correspondence,
Receiving students' registration freezing requests and conducting correspondence to submit them to the administrative board,
Receiving petitions from students who want to do mandatory or optional internships. Ensuring SGK entries are made in coordination with the relevant unit, working in coordination with the Department internship commission.
Conducting correspondence related to scholarships and making announcements,
Performing departmental clearance procedures for student clearance procedures,
Conducting correspondence related to student horizontal transfer procedures,
Making announcements related to academic personnel and students,
Conducting necessary correspondence related to student graduation,
Performing procedures and correspondence related to student amnesty,
Receiving students' excused registration renewal petitions and conducting necessary correspondence for submission to the administrative board,
Collaborating with other units within the institution for department transactions when necessary,
Archiving department-related documents,
Implementing the requirements of decisions from boards related to students and notifying the concerned parties,
Making necessary referrals related to student document requests,
Ensuring the distribution of department students' identity cards.
Working in coordination with the student affairs office.
Conducting correspondence related to the extension of term of office of academic personnel affiliated with the department,
Performing operations of academic personnel related to the Institute
Performing operations of postgraduate students related to the Institute
Collecting data related to the department for the preparation of activity reports and giving them to the correspondence unit,
Politely answering students' questions about education-teaching or directing them to the relevant unit,
Checking department web pages. Working in coordination with the web officer.
Paying attention to occupational health and safety issues in the working environment, making necessary checks in the physical workspace.
Informing the faculty secretary about tasks that cannot be done in the department secretariat and their reasons,
Acting in accordance with the provisions of the Personal Data Protection Law,
Taking care to ensure that correspondence is brief, understandable and error-free,
Mastering the legislation related to their area of responsibility and following current legislation, tracking changes,
Organizing documents in accordance with regulations,
Complying with the ethical rules of the faculty, supporting internal control activities
Being responsible for the efficient and economic use of goods and materials assigned to them
Being responsible to superiors for the complete and timely fulfillment of their duties.
Complying with Institutional Quality Policies
Performing transactions according to the job description of the personnel for whom they are acting as a substitute.
Making suggestions to a superior regarding changes to the working order of their unit.
Adhering to working hours and complying with the dress code regulation
Performing other duties assigned by the department head and faculty secretary.

AUTHORITIES

Have the authority to perform the duties and responsibilities stated above.
Be able to use the necessary tools and equipment for the realization of activities.

IMMEDIATE SUPERVISOR

Faculty Secretary

QUALIFICATIONS REQUIRED FOR THIS POSITION

Have the general qualifications specified in the Civil Servants Law No. 657;
Have the level of work experience required by the position,
Have the necessary decision-making and problem-solving qualities to carry out their activities in the best way possible.

RESPONSIBILITY

The Department Secretary is responsible to the Dean, Vice Deans, Department Heads and Faculty Secretary while performing all these written duties in accordance with laws and regulations.

Sources:

Civil Servants Law No. 657

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